The tax season is upon us yet again, and for business owners, that means organizing all of your tax information. It can be a daunting task, but we’ve got some tips to make it a little easier. Keep reading for our top tips for keeping your business tax information organized.

Utilize tax folders.



There are a few different things you can do to help organize your business tax information. One option is to use folders specifically for tax documents. You can label these folders with the year and then, within the folder, subdivide them by type of document (e.g., 1099s, W-2s, etc.). This will make it easy to find what you need when it comes time to file your taxes.

You can also use the envelopes as tax return folders for your employees and your office. Tax return folders will help you keep your return information organized each year. Custom tax return folders will also help your employees stay organized.

Use a tax calendar.



One way to stay organized and on top of your business taxes is to keep a tax calendar. This will help you keep track of key tax filing and payment deadlines, as well as other important dates related to your taxes. Start by listing key tax filing and payment deadlines. These include the deadline to file your business tax return, the deadline to pay any taxes you owe, and any other important tax deadlines.


Next, you’ll want to make sure to include important dates related to your business finances, such as the deadline to file your company’s financial statements. You should write in any other important dates that are related to your taxes, such as when you need to order new tax forms or when you need to set up an appointment with your accountant.


It might also be beneficial to use a different color for each type of deadline so it’s easy to see which deadlines are coming up. By keeping a tax calendar, you can ensure that you stay on top of all your business tax deadlines. This will help you avoid costly penalties and interest charges. There are several options for calendar applications to make this process even simpler.

Read more about: Which accounting assumption assumes that an enterprise will continue in operation long enough to carry out its existing objectives and commitments?

Track mileage.



Mileage tracking is an important part of business tax organization. By tracking your miles, you can ensure that you are taking the correct deductions for your business use of your vehicle. There are a few different ways to track mileage, and the method you choose will depend on how much mileage you drive for business purposes.

One way to track mileage is to keep a logbook. In this method, you record the date, destination, and purpose of each trip. This can be time-consuming, but it is accurate and reliable. If you only drive a limited number of miles for business each year, this may be the best option for you.

Another option is to use a GPS or smartphone app to track your mileage. These apps automatically record the date, destination, and purpose of each trip. They can be helpful if you drive a lot of miles for business each year, but they may not be as accurate as a logbook. No matter which method you choose, it is important to keep all of your records in case the IRS decides to audit your return.

Keep a tax organizer.

The Internal Revenue Service (IRS) recommends that small business owners keep track of their tax information organized throughout the year. This will make completing and filing your business tax return much easier. Create a system for tracking expenses. You can use a spreadsheet, a notebook, or an app on your phone or computer. Track what you spend money on, when you spend it, and how much you spend. This will help you determine which expenses are deductible.

Keep receipts for all business expenses. You will need these to document the deductions you claim on your tax return. If possible, scan or take pictures of your receipts and save them electronically. That way, if you lose your paper receipts, you still have the documentation you need. Tax folders will help you keep this information organized as well.

Make a list of all income earned by your business during the year. This includes income from sales, services rendered, interest payments, dividends, and any other sources of income. Be sure to include the date and amount of each payment received.


Overall, keeping your business tax information organized is important to ensure a smooth tax season and to avoid any penalties from the IRS. There are various tips you can follow to help keep your information in order, such as creating a system for tracking expenses and income, maintaining a detailed tax calendar, and keeping all records in one place. By following these tips, you can make tax time less stressful and more organized.